Secretariate Software , one of the most used software for organizations and companies in administrative affairs related to Filing and classification of documents and administrative information is used. Due to the large amount of information, naturally, without the secretariat software, it is not possible to handle the large amount of data with traditional methods. Classification did and need to Secretariat automation It is felt more than ever for administrative affairs within organizations.
Why choose Ada secretariat software?
Strong and flexible support
Our colleagues in the support department are ready to comprehensively address clients’ problems and situations over the phone and by tickets, and are always by your side.
Use of updated technology
All of Ada Co.’s software uses the most up-to-date tools and programming languages. This software is also very flexible and adaptive in the face of changes.
Unparalleled quality and accuracy
The principles of design, quality and high speed of our software, make our customers satisfied and ease of use in working with software is always the top priority of production affairs.
Videos And Pictures Of Secretariate Software
Advanced features of the secretariat software
Our production and design team; Recognizing the current needs of the audience, it has tried to implement these demands as accurately and completely as possible in the form of its software products.
In the list below, everything that is used in the software of the secretariat is given. If you do not find the option you want, just ask our experts to add it to the software.
Registration of all kinds of letters, documents, documents and forms – the main work of the secretariat software
- Registration of all specifications of incoming, outgoing, internal letters, drafts, documents, including letter type, letter classification, references, etc.
- Register a letter in all defined years
- Registration in all defined secretariats
- Organizational chart in the form of a tree with coding
- Defining and recording correspondence and information of organizations, individuals, companies, etc.
- Defining addresses and phone numbers of customers in the phone book of the secretariat software
Referral letter using organizational chart in tree and list form
Ability to print a list of references on a letter
The possibility of direct reference on letter images
Simultaneous referral of a letter to several units or individuals
Display of all referrals and copies in the main page with the ability to seperate them
Advanced Search – The main part of Secretariate Software
Search by fields in letters in combinations
Search in different zones
Search for a word and get the results quickly in less than a few seconds (for the first time in Iran)
Search by all fields and subjects of the letters in combination or even single words (for the first time in Iran)
Advanced search in the phone book of the Secretariat software
Ability to prepare various reports in general, graph, statistics, tables
Ability to export all active and statistical reports to Word and Excel software
Report from the indicator office and report from incoming, issued, internal and …
Possibility of dynamic reporting based on the date of registration, sender, recipient, copy, letter number, …
Ability to prepare reports of actions and referrals and prepare reports of scanned and non-scanned letters
Ability to print referral lists on a letter, and report on various projects
Ability to provide management reports and reports of users’ daily tasks
Document scanning and archiving – the most used module in the secretariat software
- Ability to connect to a variety of single-sheet and batch scanners
- Ability to edit scanned images and insert text on images using an editor and stylus
- Ability to scan images in tiff and jpg formats and save them on a personal computer
- Ability to read group images
- Ability to make different binders using the trees and list methods
- Creation of different binders with tree charts and lists
- Zonken access for each user
- Quick and conceptual search of binders and binder letters (for the first time in Iran)
- Ability to group documents in one or more binders
- Ability to return the document from binder
- Ability to categorize files by file subject
- Ability to define several different archives for separate parts of the organization
- Access levels for binders to users
Special capabilities for system administrators and users
Define one or more centralized and decentralized secretariats
Define a pre-code for the secretariat to number the letters issued by each secretariat
Possibility of registration in different years
Ability to use multiple users simultaneously
Ability to define users and define access levels
Track changes applied to registered information, registrant details, date and time of registration
Under LAN and Windows 2003,2008,2012,… server
Database SQL Server 2008,2012,2014
- Attach all files including excel, rar, zip, word, pdf, powerpoint, autocad, etc.
- Attach images as a direct scan or upload from personal systems
- Letter typing using Word 2010, 2013, 2016 editor
- Ability define and store different patterns and templates for document texts in Word
- Template and text saving from Word files in system data bank
- Ability to group templates for easy access
- The possibility of defining different patterns and formats to set the indicator number for each secretariat
- Ability to define access levels to document templates for each user
Fax server facilities
- Receive faxes directly on the software system
- Ability to send fax directly by any user
The possibility of defining one or more centralized and decentralized secretariats and giving access to each for users
The possibility of defining users and determining the level of access to secretaries
Alerting features – to be aware of the events of the secretariat software
- Ability to set document validity date along with alerts for documents that have passed their validity dates
- Ability to alert users of referred documents
Demo and price of Ada Secretariate software with 1 year of free support
Full web versionApplicable on internal and external network
- All the features of the silver and gold versions
- Ability to enter the software with the Single Sign On method
- Custom form builder with all fields
- In-app Word editor (special)
- Sign documents and forms as dots on the name
- History of chain document changes
- In-app scanning
- Follow up on documents with reminders
- Ability of adding document validity date with reminder
Golden EditionAvailable as a Windows application
- All features of the silver version
- Confidential references
- Ability to share Zonken
- Access to confidential documents
- Search Zonken with code
- Quick access to Zonken
- Possibility of lending the document to individuals
- Insert deadline for documents and forms
- Unlimited link chain between documents
Silver versionAvailable as a Windows application
- Registration and archiving of letters and documents
- Alert system
- Attached to letters
- Possibility of referral letters and documents
- advanced search
- Full access control for users
- Scan and archive content
- Word and Fax features
- Reporting and management features
Request a free and live demo
Using live chat with sales experts and asking for price status
Secretariate Software Features
The golden secretariat software is one of the most complete and up-to-date mailroom systems which Ada Co. is offering you. The after sales services considered for this version give you peace of mind while purchasing this system. In this system, registration and circulation of all company correspondance is done electronically and without the need of physicall letter displacement. Original letter images and/or any kind of other documents are electronically archived in this system.
Secretariate Software Customers
NAJA Public Service System Organization
University of Applied Science
Secretariate Software FAQ
Is it possible to upgrade to higher packages?
Yes. It is possible to easily upgrade package and change features in all versions of Ada Office Automation Software. It takes the least possible amount of time to do so.
Is it possible to convert a version from Windows to a web version?
Yes, this can be done at the request of users and system information will be converted in the shortest time and will be transferred to the web version.
Ada office systems are available in one user and multi users versions and it is possible to add a user after consulting with the backup support system.
Ada Software Company’s office systems are offered as single-user and multi-user, and the ability to add a user to the system can be done with coordination coordination.
Do I need to install software on client systems?
No, even long topics can be written and edited in a professional editor outside of Word
Can emails and faxes be checked in the software?
Yes, this is possible indefinitely in our systems and this will be done most quickly through SMTP and IMAP protocols.
Will there be a problem with the software when the support period expires?
No, this is not in our software and if you need to extend the support, you can contact our support experts.