Document Management software
Document Management software or document archiving (in English: Document management system or DMS for short, provides the ability to manage and categorize letters and electronically store, recover and manage documents with easy access and quick searching. These document archive system include customary organizational letters and documents, as well as new items like dynamic forms, circulating documents from related software, fax, and electronic post letters. Usually in the document management system, a range of correspondance circulation is covered, from the beginning stages of development to signing and electronic submission.
Why choose the Ada document management system?
Strong and flexible support
Our colleagues in the support department are ready to comprehensively address clients’ problems and situations over the phone and by tickets, and are always by your side.
Use of updated technology
All of Ada Co.’s software uses the most up-to-date tools and programming languages. This software is also very flexible and adaptive in the face of changes.
Unparalleled quality and accuracy
The principles of design, quality and high speed of our software, make our customers satisfied and ease of use in working with software is always the top priority of production affairs.
Videos and pictures Document Management software
Advanced features of Document Management software
Our production and design team; Recognizing the current needs of the audience, it has tried to implement these demands as accurately and completely as possible in the form of its software products.
In the list below, everything that is used in Document Management software is listed, if you do not find the possibility you want, just ask our experts to add them to the software.
Registration of all kinds of documents and forms – the main work of Document Management software
- Registration of all details of documents, including document type, letter category, referrals, etc…
- Registration of a document in all defined years
- Registration of documents in all defined archive offices
- Orgamizational tree chart with coding which is of high importance in electronic document management.
- Defining and recording correspondence and information of organizations, individuals, companies, etc.
- Definition of client addresses and phone numbers in the system phone book
- Registration and archiving of documents in desired fields
- Ability to register a file with basic description (header)
- Ability to infinitely link documents together
Document Management software reference capabilities
- Document referral using organizational tree chart and lists
- Ability to print referrals list on a document
- Ability to directly refer a document’s images which is a useful tool in electronic archive management
- Simultaneous referral of a document to several units or people
- Display of all referrals and copies in the main page with the ability to seperate them
- Ability to refer quickly and as a group with definition of preset referrals
- Ability to refer documents as a group to one or several people, which is a useful feature of the Ada document management system
- Creation of a list of most used phrases by each manager in the document referral service in order to quickly compose orders using varying templates
- Ability to seperate and follow up on referred documents
- Ability to add attachments to references
Advanced Search – The main part of Document Management software
- Search by fields in letters in combinations
- Search in different zones
- Search for a word and get the results quickly in less than a few seconds (for the first time in Iran)
- Search by all fields and subjects of the letters in combination or even single words (for the first time in Iran)
- Advanced search in the phone book of DMS
Reporting features In Document Management Software
- Full reporting features on the date and time of archiving the document plus the archiver’s name
- Ability to prepare various reports in general, graph, statistics, tables
- Ability to export all active and statistical reports to Word and Excel software
- Report from indicator office and report from incoming, outgoing, and internal correspondence
- Ability to report actively based on the date of registration, sender, recipient, copy, letter number, etc.
- Ability to prepare reports of actions and referrals and prepare reports of scanned and non-scanned letters
- Ability to print a list of references on document, and report on various projects
- Ability to provide management reports and reports of users’ daily tasks
- Collecting reports from different binders
Scanning and archiving documents – a widely used module in archiving software
- Ability to connect to a variety of single-sheet and batch scanners
- Ability to edit scanned images and insert text on images using an editor and stylus
- Ability to scan images in tiff and jpg formats and save them on a personal computer which makes archive documents look better
- Ability to read group images
- Ability to make different binders using the trees and list methods
- Creation of different binders with tree charts and lists
- Zonken access for each user
- Quick and conceptual search of binders and binder letters (for the first time in Iran)
- Ability to group documents in one or more binders
- Ability to return the document from binder
- Ability to categorize files by file subject
- Ability to define several different archives for separate parts of the organization
- Access levels for binders to users
Special features for system administrators and users in Ada DMS
- Defines one or more centralized and decentralized archives
- Define a pre-code for the archive to count the document by each archive
- Ability to register documents in different years
- Ability to use multiple users simultaneously
- Ability to define users and define access levels
- Track changes applied to registered information, registrant details, date and time of registration
- Under LAN and Windows 2003,2008,2012,… server
- Database SQL Server 2008,2012,2014
- Online Chat
Attachments of document Management software
- Attach all files including excel, rar, zip, word, pdf, powerpoint, autocad, etc. One of the most important structural modules of an electronic archiving software
- Attach images as a direct scan or upload from personal systems
- Letter typing using Word 2010, 2013, 2016 editor
- Ability define and store different patterns and templates for document texts in Word
- Template and text saving from Word files in system data bank
- Ability to group templates for easy access
- Ability to define different petterns and templates for regulating indicator numbers in each archive book
- Ability to define access levels to document templates for each user
Ada document Management system server fax features
- Receive faxes directly on the software system
- Ability to directly send fax by each user which is not a common feature among electronic management systems but is supported in this system
- Ability to define one or several focused and unfocused archive books and giving access to each for users
- Ability to define users and set precise access levels for all pages of the management system
- Ability to delete or view documents, fax, etc… for each user For each user
Alert Features – Be aware of archiving software events
- Ability to set document validity date along with alerts for documents that have passed their validity dates
- Ability to alert users of referred documents
Demo and price of Ada archiving software with 1 year free support
Full web versionApplicable on internal and external network
- All the features of the silver and gold versions
- Ability to enter the software with the Single Sign On method
- Custom form builder with all fields
- In-app Word editor (special)
- Sign documents and forms as dots on the name
- History of chain document changes
- In-app scanning
- Follow up on documents with reminders
- Ability of adding document validity date with reminder
Golden EditionAvailable as a Windows application
- All features of the silver version
- Confidential references
- Ability to share Zonken
- Access to confidential documents
- Search Zonken with code
- Quick access to Zonken
- Possibility of lending the document to individuals
- Insert deadline for documents and forms
- Unlimited link chain between documents
Silver versionAvailable as a Windows application
- Electronic registration and archiving of letters and documents
- Alert system
- Attached to letters
- Possibility of referral letters and documents
- advanced search
- Full access control for users
- Scan and archive content
- Word and Fax features
- Reporting and management features
Request a free and live demo
Using live chat with sales experts and asking for price status
The most important features of archiving software
Document archiving software is a high-speed and powerful software for use in archiving various organizations, schools and companies that have many capabilities. Archive software in Ada Software Company is prepared very professionally and with the research and practice of analysis experts of the company in all roles. This software is very convenient and user-friendly. The software searches through words and binders very powerfully. Advanced features of document archiving software include searching documents, document classification, advanced access levels in the binder, scanning documents as a new method that is different from all software, Fox Server, linking all documents, etc. Are
Some clients of Ada Document Management software
NAJA Public Service System Organization
University of Applied Science
Document software FAQs
Is it possible to upgrade to higher packages?
Yes, in all versions of Ada Archive software, it is possible to convert to a higher package and change the features easily, and this will happen in the shortest possible time.
Is it possible to convert a version from Windows to a web version?
Yes, this can be done at the request of users and system information will be converted in the shortest time and will be transferred to the web version.
How many users can be installed in the archive software version?
Ada Software Company’s office systems are offered as single-user and multi-user, and the ability to add a user to the system can be done with coordination coordination.
Do I need to install software on client systems?
No, even long topics can be written and edited in a professional editor outside of Word
Can emails and faxes be checked in the software?
Yes, this is possible indefinitely in our systems and this will be done most quickly through SMTP and IMAP protocols.
Will there be a problem with the software when the support period expires?
No, this is not in our software and if you need to extend the support, you can contact our support experts.